User Guidelines

User Contributions

Logging in:

Click on Login at the top right of the screen and Register. You will then be emailed a password which you can use to log in. You can change the password to one of your own if you wish.

Contributing an Item (must be logged in):

Members can submit the following items to be created on this site: a Photo or Document (which involves uploading files with complementary information). If you’d like to do this, click the ‘Upload’ button on the far-left panel and select the type of item you are submitting from the options. Follow the prompts and add as much information as you wish before either saving a draft to come back to or clicking ‘Submit & finish’. When you’ve submitted your contribution, it will be reviewed before appearing on the site. You can monitor the status of your submissions by clicking the ’More’ icon in the far-left panel and then ‘My Contributions’.

Suggesting Edits (must be logged in):

If you would like to suggest an edit to an item on the site, firstly navigate to that item. Once there you will notice near the top left of the page the following icon: ­­. Clicking this button will take you to a window allowing you to add, edit or remove metadata from a selection of fields. Once you’ve clicked ‘Save’, your edits will be reviewed and actioned by the site manager if necessary.

Note: Remember to tick the “Do you wish to be notified when this is actioned?” tick box if you wish to be notified of changes.

Adding a Recollection (must be logged in):

Members can easily share stories or comments relating to an item in the form of ‘Recollections’. Navigate to the item you wish to add the comment to and hit the Add button located on the left-hand side of the page next to the ‘Recollections’ heading. Type your story/comment/recollection into the field that pops up, and once finished, hit the ‘Add my story’ button. Once you’ve submitted your recollection, it will be reviewed before appearing on the site. You can monitor the status of your submissions by clicking the ’More’ icon in the far-left panel and then ‘My Contributions’.

Once your recollection is approved by the site manager, the text you’ve just added will show up under the Recollections header on the left-hand side. To delete your recollection, please get in touch with the site manager at archives@diocesan.school.nz

Image Tagging (must be logged in):

Adding a tag to an item is just as simple as contributing a Recollection. Above the Recollections section on the left you’ll see the Image Tags section. When you click the Add button next to the heading, your cursor will become a cross for you to select the position on the image you wish to tag. Once you have clicked on the location on the item, a window with a drop-down menu will appear for you to select the type of item you are tagging. To simply enter the tag as text, select [Other] and type in your text. To link your tag to one of the other drop-down options (e.g., [Person]) that exists or should exist within the site, select one of those options and type in your tag name. If the item exists, it will appear in the drop-down for you to select; otherwise, you can save the tag as is, which will allow a link to be made if an item is ever created for the name of your tag. To delete your recollection, please get in touch with the site manager at archives@diocesan.school.nz

Extra Information

Sharing, Copying and Publishing Material

Where there are no known copyright restrictions, material may be shared and copied provided that textual and visual content are not altered and that the Diocesan School for Girls archives are acknowledged.

Where copyright restrictions do apply, the material is subject to the provisions of New Zealand copyright legislation and may not be copied without the written permission of the legal holder of that copyright, except for personal use and study.

Users are responsible for obtaining the copyright holder’s permission for the publication or reproduction of all materials. The archive assumes no responsibility for any copyright infringements on behalf of users.

If you wish to publish or use the material for commercial purposes, please contact us at archives@diocesan.school.nz.

High-Resolution Copies

Users may request high-resolution copies of archival material for personal use or research and may be required to provide a brief abstract about their project or publication before a request can be answered.

If you would like to request a high-resolution copy of any material from the Diocesan School for Girls archives, please contact us at archives@diocesan.school.nz.

Acknowledgement and Citation

Archival material used in research or publication must be cited and give credit to the Diocesan School for Girls archives. When citing material, please also ensure that the item number, title, date and URL are included.

Data Accuracy

We are continually working to improve the accuracy and quality of our data. However, if the information is unclear or appears incorrect, let us know through the suggested edits tool (as mentioned above).

Takedown Notice

When making our archival material available online, the Diocesan School for Girls archives are acting in good faith and to the best of our knowledge, have permission to make archival content available digitally.

If you believe that there is material included in our online archive that should not be used because incorrect permission has been given, or if you see an image of yourself and wish it to be removed from the site, please let us know at archives@diocesan.school.nz. We will investigate and address your concern as quickly as possible.

Privacy Statement

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If you require any further assistance, feel free to Contact us.